Workplace Relocation with a System: Efficient In-House Logistics for Your Company The solution for the transportation of goods inside a company
A dynamic business environment requires flexibility, including within your own premises. Whether it is the restructuring of entire departments, the setup of new conference areas, or the internal relocation of individual teams, a professional workplace relocation is far more than simply moving furniture around. It is the foundation that allows your employees to continue working without loss of productivity and in an ergonomically optimized environment.
DACHSER & KOLB is your strategic partner for building logistics. We ensure that internal changes are carried out quietly and efficiently while your day-to-day business continues without disruption.
More Than Just Moving Desks: Why a Professional Workplace Relocation Makes the Difference
Internal moves carried out in-house tie up valuable employee resources and create risks for both health and inventory. A professional service offers decisive advantages:
- Minimizing downtime:
Through detailed scheduling, often outside core business hours, we ensure your work processes continue seamlessly.
- Ergonomics & employee satisfaction:
When setting everything up again, we make sure height-adjustable desks and ergonomic office chairs are correctly configured. A perfectly prepared workstation is a clear sign of appreciation for your team.
- Safety & insurance:
All services are carried out by trained personnel. In addition, you benefit from comprehensive insurance coverage, which is often incomplete when moves are handled internally.
Our Range of Services for Internal Moves & Restructuring – From Files to IT Rollouts
Our specialists handle the professional organization and execution of all goods movements within your premises. In doing so, we cover a wide range of services that go far beyond classic transport:
Internal Office Restructuring
We carry out the professional relocation of individual workstations or entire department units within your building. We work strictly according to your occupancy plans and timing requirements in order to disrupt ongoing operations as little as possible.
Whether it is moving between floors or reorganizing teams in open-space areas, we ensure a smooth process so that your employees can immediately resume full operations at the new location.
Shelving Systems & Archiving
The professional assembly and dismantling as well as the systematic organization of file shelving and archive systems are part of our specialized core expertise. We support you in the logistical organization of large archive inventories and ensure that all documents are available again in exactly the required order after the move. In doing so, we pay particular attention to compliance with safety standards and the structural requirements of your archive spaces.
IT & Peripheral Services
A modern workplace relocation stands or falls with technical readiness. We provide comprehensive support with the professional dismantling and structured reassembly of your IT infrastructure. Our service includes connecting monitors, docking stations, and PCs, as well as professional cable management that prevents trip hazards and ensures a tidy appearance. This allows us to reduce IT downtime to an absolute minimum.
Ergonomic Support
A workplace relocation is the ideal time to promote employee health. Our teams are trained to position desks and office chairs according to ergonomic principles. Whether it is adjusting height-adjustable sit-stand desks or correctly aligning monitors to avoid neck strain, we support your team in getting off to a healthy start at the new location right away.
Inventory Management
Maintain full visibility of your assets at all times. As part of internal restructuring, we can carry out a detailed inventory assessment on request. We label inventory, record IT components, and document the condition of furniture. This ensures that every item, from mobile pedestals to highboards, arrives exactly where it is intended to go according to the occupancy plan.
Support for Modern Workspace Concepts (New Work)
The world of work is changing. Many companies are increasingly relying on desk sharing, silent areas, or open co-working zones. These concepts require intelligent in-house logistics. DACHSER & KOLB supports you in physically implementing these concepts. We help introduce a clean desk policy by creating tailored storage solutions or securely and efficiently relocating personal mobile pedestals to new locations within the company.
Your Partner for Facility Management and Global Mobility
We see ourselves as an extension of your facility management team. In addition to pure logistics, we can also provide temporary storage for unused office inventory or the professional disposal of outdated assets where needed.
Need support that goes beyond your own building? As an internationally active company, we cover not only building logistics but also complex business relocations and worldwide site relocations.
Checklist: How to Prepare Your Team for a Workplace Relocation
To ensure the internal move runs smoothly, communication with employees is crucial. These are the most important steps:
Early Announcement
Inform your team at least two weeks in advance about the timeline and the new seating plan.
Personal Belongings
Ask employees to pack private items such as plants, photos, or personal documents themselves in advance or take them home.
Labeling
Provide labels. Everything that is to be moved, including monitors, boxes, and chairs, must be clearly marked with the number of the new workstation.
Data Backup
Ask employees to back up local data to the servers before the IT hardware is dismantled.
Clean Desk
Use the move as an opportunity to declutter. Files that are no longer needed can be sent directly for secure document destruction.
Conclusion: Internal Flexibility as a Success Factor
A workplace relocation is more than just a spatial change. It is an opportunity for optimized workflows and a fresh mindset within the team. With DACHSER & KOLB, you rely on a partner that understands the complexity of in-house logistics and relieves your internal processes through professionalism and speed. This keeps your focus exactly where it belongs: on your core business.
FAQ – Everything You Need to Know About Your Internal Workplace Relocation
What exactly does a workplace relocation with DACHSER & KOLB include?
It includes the relocation of furniture, IT equipment, and work materials within a site. It also covers specialized services such as the setup of shelving systems, conference room seating, and the transport of sensitive files in compliance with data protection requirements.
When is the best time for an internal move?
To avoid disrupting business operations, we often carry out workplace relocations in the late afternoon, in the evening, or over the weekend. This way, employees leave their old workspace on Friday and start Monday morning directly at their newly set-up workstation.
How far in advance should planning begin?
For smaller restructuring measures, a lead time of just a few weeks is sufficient. For larger departmental relocations, we recommend starting planning 2–3 months in advance in order to coordinate IT resources and furniture installations perfectly.
Does DACHSER & KOLB also provide IT services during the move?
Yes, we support the professional dismantling of hardware such as monitors, docking stations, and PCs and ensure proper setup at the new workstation, including clean cable management.
Is DACHSER & KOLB liable for damage to personal belongings?
In principle, as a professional moving company, we are liable for all damage caused by our personnel to the business assets being transported, in accordance with the German Commercial Code (HGB).
Important to know:
Liability for employees’ personal items, such as private coffee machines, plants, or personal decorations, is often excluded or severely limited under standard liability coverage. We therefore strongly recommend that employees secure their personal belongings themselves before moving day. Full insurance coverage naturally applies to company inventory.